3 Counties Lacrosse Club

Club Constitution

1.       NAME

The Club shall be called 3-Counties Lacrosse Club

Hereinafter referred to as The Club or 3-C and it shall seek affiliation and be bound by the rules of the English Lacrosse Association and the Welsh Lacrosse Association.

2.       AIMS and OBJECTIVES

The Aims and Objectives of the Club shall be to:

Encourage the promotion and provide facilities for the practiceand playing of the sport of lacrosse and undertake other activities incidental or conducive to the furtherance of these objects.

To develop lacrosse opportunities in the Three Counties area and beyond

To develop players, umpires and volunteers for the benefit of the club and the sport

The Club is committed to encouraging the highest ethical standards. All individuals involved in the Club should conduct themselves with integrity, transparency, accountability and in a fair and equitable manner

To raise or secure funding to help the development of the club and the sport

To implement and update Club Mark policy.

3.       MEMBERSHIP

The membership shall consist of the following categories:

Playing Members: Ages 7-70 / Male and Female

Non-Playing Members: All

Members in each category shall pay Membership fees as fixed at each Annual General Meeting. The Club at the Annual General Meeting may also require Members to contribute to the funds of the Club by way of a special levy.

All members joining the Club shall be deemed to accept the terms of this Constitution and any Bye-laws from time to time adopted by the Club, in particular without prejudice to the foregoing generality, the requirement to conduct themselves in accordance with the Club's ethical framework and the bye-laws as to discipline set out therein.

Any person seeking to join the Club shall submit an application to the Committee. Members shall be admitted by the Committee. Membership is open to all and no application for membership will be refused on other than reasonable grounds. There will be no discrimination on grounds of race, occupation, sex or religious, political or other opinion. 

Any application for membership will consent for the purpose of the Data Protection Act, to the Club holding and processing the data on the applicant for the purposes of the Club.

4.       Disciplinary

In the event of a member or an employee committing an offence or any club, player, official, employee or spectator (being a member or associated with a member) bringing the game into disrepute the Committee shall have the power to deal with the case.

In the event of an appeal to the Executive notice must be given by the appellant to the Secretary, in writing, within twenty-one (21) days of being advised of the imposed penalty. The penalty shall be suspended pending the hearing of such an appeal. The hearing of the appeal shall be before a tribunal consisting of one of the Chairman and two other persons (nominated by the Chairman) who were not present at nor involved in the earlier hearings.

5.       MANAGEMENT

The affairs of the Club shall be conducted by a Committee which shall consist of the Officers of the Club plus members, all of whom shall be elected at the Annual General Meeting.

The Officers of the Club who shall be honorary shall be the Chairman, Child Welfare Officer, Treasurer, Secretary and Volunteer Co-ordinator and any other ordinary committee members (up to a maximum of 3). If the post of any officer or ordinary committee member should fall vacant after such an election, the Executive Committee shall have the power to fill the vacancy until the succeeding Annual General Meeting.

The Officers shall be elected / re-elected annually at the AGM of the membership

All Committee members must be members of the Club.

The Officers and Trustees shall be indemnified by the membership in respect of decisions made other than through negligence. 

The Committee shall have full power to deal with all matters relating to the Club not reserved to an Annual General Meeting in terms of this Constitution, including power to make public and enforce such byelaws as the Committee feel necessary to govern the activities of the

Club [including bye-laws relating to discipline].

6.       GENERAL MEETINGS

The Club shall hold an Annual General Meeting in the month of November to:

• Approve the minutes of the previous year’s AGM.

• Receive reports from the Chairman and Secretary.

• Receive a report from the Treasurer and approve the Annual Accounts.

• Elect the Committee.

• Fix the subscription for the ensuing year.

• Consider changes to the Constitution.

• Review and consider any Bye-laws.

• Deal with other relevant business.

 Extraordinary General Meeting

An Extraordinary General Meeting shall be called by an application in writing to the Secretary supported by at least 10% of the members of the Club. The Committee shall also have the power to call an Extraordinary General Meeting by decision of a simple majority of its members.

Notices

At least 14 days’ notice and the Agenda shall be given to all voting members of any General Meeting. No business shall be conducted unless fair notice thereof is contained in the Agenda

Voting

With the exception of changes to the Constitution, decisions put to a vote shall be resolved by simple majority at General Meetings.

The Chairman of the Club shall hold a deliberative as well as a casting vote at general and committee meetings, in each case at the time the meeting commences its business.